Product Storage & Handling Policy

Swamiglobal Exim UG (haftungsbeschränkt)
Helmut-Käutner-Straße 21
81739 Munich
Germany

Email: info@swamiglobalexim.com
Phone: +49 155 10226817
Website: www.swamiglobalexim.com

1. Purpose

This Product Storage & Handling Policy establishes the standards for the safe storage, handling, and distribution of all food products marketed under the DML brand.

Our objective is to preserve product quality, ensure food safety, and maintain compliance with applicable German and European regulations throughout the supply chain.

2. Scope

This policy applies to:

• Rice
• Lentils
• Pulses
• Grocery products
• Imported food products
• Warehouse operations
• Distribution activities
• Customer deliveries

3. Warehouse Requirements

All food products shall be stored in facilities that are:

• Clean and hygienic
• Dry and well-ventilated
• Protected from moisture
• Free from pests
• Protected against contamination
• Regularly inspected and maintained

These standards help ensure product quality and food safety throughout storage.

4. Storage Conditions

Products shall:

• Never be stored directly on the floor
• Be stored on approved pallets or shelving
• Be kept away from walls where practical to allow proper air circulation
• Be protected from direct sunlight
• Be protected from rain, water, and excessive humidity
• Be stored according to the recommended temperature and humidity conditions

Storage conditions are monitored to help maintain product integrity and shelf life.

5. Inventory Management

Warehouse inventory is managed using established inventory control procedures, including:

• FEFO (First Expiry, First Out)
• Batch number tracking
• Best Before date monitoring
• Stock rotation
• Regular inventory audits

These procedures help minimize waste and ensure effective product traceability.

6. Product Handling

Employees handling food products are required to:

• Maintain high standards of personal hygiene
• Handle products carefully to prevent damage
• Protect packaging from damage or contamination
• Report damaged or defective products immediately
• Prevent cross-contamination during handling and storage

Proper handling procedures are essential for maintaining product safety and quality.

7. Damaged Products

Products showing any of the following conditions shall be immediately isolated and inspected:

• Broken or damaged packaging
• Water damage
• Pest contamination
• Torn or missing labels
• Product spoilage
• Unusual odor or appearance

Affected products will not be distributed until an inspection has been completed.

8. Pest Control

Warehouse facilities operate an approved pest management program that includes:

• Routine inspections
• Monitoring devices
• Professional pest control services
• Corrective actions where required

These measures help maintain hygienic storage conditions and protect product safety.

9. Cleaning Procedures

Warehouse cleaning schedules include:

• Daily cleaning
• Weekly inspections
• Deep cleaning as required
• Waste removal
• Spill management

Cleaning activities are documented where appropriate to support quality assurance and compliance.

10. Transportation

Products are transported under conditions that protect food safety and product quality.

Transportation requirements include:

• Clean and suitable vehicles
• Protection from weather conditions
• Protection from contamination
• No exposure to harmful substances
• Compliance with applicable food safety requirements

11. Product Traceability

Each shipment remains traceable through:

• Batch number
• Product code
• Best Before date
• Warehouse records
• Dispatch records
• Customer order records

These records support efficient inventory management and product recall procedures where necessary.

12. Employee Responsibilities

Employees involved in warehousing, handling, and distribution are responsible for:

• Following food safety procedures
• Reporting incidents or damaged products immediately
• Participating in required training
• Maintaining hygiene standards
• Protecting customer products throughout storage and handling

13. Continuous Improvement

Swamiglobal Exim UG (haftungsbeschränkt) regularly reviews its warehouse operations and handling procedures to improve:

• Product quality
• Storage efficiency
• Food safety
• Customer satisfaction
• Regulatory compliance

Continuous improvement helps ensure that our products consistently meet high standards of quality and safety.

14. Contact Information

If you have any questions regarding this Product Storage & Handling Policy, please contact us:

Swamiglobal Exim UG (haftungsbeschränkt)

Helmut-Käutner-Straße 21

81739 Munich

Germany

Email: info@swamiglobalexim.com

Phone: +49 155 10226817

Website: www.swamiglobalexim.com

Version: 1.0

Effective Date: 29 June 2026

Applicable Law: Federal Republic of Germany